Using Beer30 for Brewery Stocktake and Inventory Management

By Brandon Hernández

With the End of Financial Year stocktake approaching, use this month to integrate with Beer30 and make sure your brewery is in order for Start of Financial Year 2022.

Here we are again. It's June and that means three things: (1) you and your brewery staff are making that last big push to close out the financial year strong, (2) you're starting to see the light at the end of the FY2021 tunnel, and (3) it's about time for the dreaded End Of Financial Year (EOFY) stock-take.

Stocktake varies from brewery to brewery…but not much, because nearly every brewing professional has stress inducing memories of all-hands-on-deck floor counts, or poring over spreadsheets and stacks of physical invoices, assorted emails, and other records.

A Typical Brewery Stock-take Story

Monotonous, haphazard, and a drain on a business' resources, it's an annual headache that takes precious time away from the all-important processes of producing, selling, and growing your business. And the more haphazard a brewery's inventory intake and oversight processes are throughout the year, the greater the chances you'll encounter discrepancies that will prolong the already lengthy process as you and your staff work to get to the bottom of things. Yet, for so many breweries, their inventory control processes leave a lot to be desired.

And it makes sense. In most cases, all brewery personnel, from the operations, accounting, and administrative offices, to the brewery floor and beyond are constantly busy, strapped for time, and simply doing their best to keep up with the everyday business of producing, packaging, selling, and distributing beer. Those crucial tasks leave little time for keeping exacting records of inventory and cost of goods. There's no shame in it; that's just the way it is. We get it, and we know you do, too.

That's where Beer30 by The 5th Ingredient comes in. As you do your stocktake for the EOFY 2021, it's the perfect time to start fresh with a brewery management system that will keep your books in order for the Start Of Financial Year (SOFY), on July 1st!

A Beer30 Brewery Stock-take Story

Beer30 makes it easy to track the onslaught of data breweries need to keep track of on an everyday basis. We're not just talking about brewing ingredients like grains, hops, yeast, and adjuncts…with Beer30, you'll always be up to date on packaging materials, including cans, bottles, crowlers, growlers, kegs, and labels, and know where you stand, not only with finished products, but the beers fermenting in your cellar. Beer30 gives users crystal-clear visibility over work-in-process products in tanks.

Do a full stocktake of your inventory, making end-of-financial-year reporting a breeze. There is nothing more frustrating than the end-of-financial year/start-of-financial year inventory management. That's why at The 5th Ingredient, we built an easy-to-use inventory management system built with the brewer in mind. Don't get locked out of your brewing software ever again. Become a legend with Beer30.

Beer30 allows real-time tracking of material usage and tank inventory across an entire brewing facility or even multiple facilities, making it a single, reliable point of truth where your business' inventory is concerned. Not only will you know where your money is at all stages of your business, but you'll also save significant money by saving time and energy, thus increasing efficiency and reducing workload and a load of unnecessary stress.

Doing stocktake and adding / subtracting inventory is as simple as a few clicks in Beer30. Doing stocktake and adding / subtracting inventory is as simple as a few clicks in Beer30.

Best of all, the wealth of information Beer30 tracks will always be just a simple keystroke away and available in multiple at-a-glance formats. Our software allows you to export data and break it down in any fashion you'd like so that you can analyze it to suit your specific needs.

Using Beer30 to understand the exact $ value for Work in Process Beer, sitting in all of the brewery tanks. Using Beer30 to understand the exact $ value for Work in Process Beer, sitting in all of the brewery tanks.

This includes the ability to get a snapshot of inventory and cost-of-goods data for a particular timeframe down to a single date, which is particularly useful as you prepare year-end financial statements, or even at the end of each month. Beer30 also provides stock-movement reports so you can see what inventory items have been added over any customizable time span.

By getting Beer30 integrated at your brewery for the SOFY 2022, you'll also be able to get your bookkeeping in order with the seamless sync of items from Beer30 into either Xero or QuickBooks Online!

Though we are speaking to Beer30's assets in the context of EOFY reporting, this is just one way in which our innovative, comprehensive software can save breweries and their personnel major time, money and, in this case, frustration. We have designed it as a tool to be heavily used and relied upon on a daily basis to streamline operations, simplify workplaces, reduce workload, and ensure accuracy to a degree that no other brewery software can.

Beer30 by The 5th Ingredient, helps breweries track their data from grain-to-glass. Beer30 by The 5th Ingredient, helps breweries track their data from grain-to-glass.

The ways in which Beer30 can assist your brewery and its employees is vast and multifaceted. Blog posts and videos are great, and we thank you for following along with ours, but it would be our pleasure to communicate with you one-on-one and take you through a demonstration of what Beer30 can do for your brewery. To sign up for a demo, please click this link and we will set one up at a time that's convenient for you and your colleagues.

Brandon Hernández is a contributing writer for The 5th Ingredient. He is an award-winning journalist and founder of San Diego Beer News LLC, an all-in-one online resource on San Diego's craft-beer scene. Over the past 14 years, his brewing-industry reporting has been featured in dozens of national and regional magazines, newspapers and websites, as well as on television, radio and podcasts. He spent nearly a decade providing marketing services as an employee for high-profile craft breweries Stone Brewing, AleSmith Brewing and Societe Brewing, has authored and co-authored multiple books, and continues to provide freelance marketing services to companies in and around the beer industry. He can be reached via email.