Keeping Track of Inventory with Beer30

How to Manage Inventory and Keep Track of Production in Your Brewery

December 11, 2023

Inventory management is a delicate balancing act for breweries. Too much of one ingredient can lead to spoilage and wasted resources while too little of another ingredient can halt production and lead to missed distribution orders and customers without their favorite beer. Every day, brewers have the difficult task of making sure their inventory for raw materials and package supplies is just right.

Implementing Beer30 can be a helpful step for a brewery looking to automate its inventory tracking and stay organized. With inventory levels automatically incrementing up and down with purchases and production depletion, inventory management with brewery software is a huge time-saver. Beer30 has a variety of modules that can help regulate inventory at your brewery and ensure nothing is going to waste or running out. Beer30’s brewery management software can help you manage your stocktake, accurately forecast your production, and easily manage your raw materials and packaging. 

Automated Inventory Management

Not only is inventory a huge headache, but it can also lead to some discrepancies if not done with the utmost care. With traditional inventory methods, breweries often rely on manual tracking or spreadsheets, leading to inaccuracies, inefficiencies, and potential financial losses. That’s where Beer30 can help. 

One of the significant advantages of Beer30's automated inventory features is real-time tracking. Breweries can monitor their ingredients and finished products as they are received, used, and sold, ensuring that they always have an accurate inventory.  Beer30 allows real-time tracking of material usage and tank inventory across an entire brewing facility or even multiple facilities.

With automated tracking and reporting capabilities, breweries can minimize the risk of costly errors and focus on their core brewing operations. You can rest easily, knowing you'll always be up to date on packaging materials including cans, bottles, kegs, and labels. You'll also know where you stand, not only with finished products but the beers fermenting in your cellar. Beer30 gives users crystal-clear visibility over work-in-process products in tanks.

Overall, Beer30's automated inventory features provide breweries with a more accurate, efficient, and tailored approach to inventory management, helping them maintain consistent product quality, control costs, and ensure regulatory compliance. 

Stocktake with Beer30

While stocktake is an unavoidable part of running a brewery, Beer30 helps make it a bit more efficient and lets brewers get back to other important jobs like brewing, packaging, and distributing beer.

With Beer30, stocktake can be done directly in the software, on your phone, tablet, or any device that connects to the internet. Once you’ve completed your hard count you no longer have to manually compare count numbers with inventory. Beer30 will automatically calculate any discrepancies and highlight where there may be issues. 

The software makes it simple to review variances, and post updates to your inventory levels all under a single platform.

Once your current inventory is all accounted for and under control, the next step for streamlining your production is to look toward the future with the Material Resource Planning (MRP) module and the Demand Planning module. 

Material Resource Planning (MRP) 

Beer30's Material Resource Planning module offers breweries a great tool to streamline their operations and optimize the management of their material resources. It works by taking a brewery's current inventory, all planned purchase orders, and all planned production, then based on the recipes for planned production, it automatically calculates future inventory for all raw materials and packaging items. From there, it automatically creates suggested purchase orders based on item lead times. 

For breweries without MRP, calculating the amount of materials they need can be a complex and time-consuming process. They often rely on manual calculations, while trying to consolidate between several different spreadsheets, and making educated guesses on the amount of materials and packaging they’ll need.  This can be extremely time consuming and can lead to under ordering or over ordering if not done correctly. 

The MRP module reduces the risk of overstocking or understocking, resulting in cost savings and reduced waste. Breweries can optimize their purchasing by ordering materials in the right quantities and at the right times, taking advantage of bulk discounts and minimizing storage costs. This contrasts with breweries without MRP software who may struggle with excessive inventory, tying up capital and storage space, or face production delays due to material shortages.

Running out of materials is a nightmare that can seriously affect your sales and your reputation. Each day that you're out of a finished product that is in high demand by your accounts or distributors, is another day of lost revenue. A loss of income spirals further if while out of product, shelf/cooler space or tap handle placements at bars and retailers are replaced with other brewery brands.

The MRP module is only half of the equation though. For a full understanding of the demand you’ll be facing and how to plan for it, the Demand Planning module is essential. 

Demand Planning

The Demand Planning module focuses on the coordination between Sales, Purchasing, and Production. This module matches up the sales forecast with the production forecast to give you a full year’s outlook into how much beer of each brand you’re going to need. This gives the Brewing and Production team crucial insight to adjust their production plans for each brand to ensure they produce the right amount of beer to hit the sales forecast.

This module helps provide enhanced visibility into materials and supplies, production timelines, sales forecasts, and product demand and leverages brewery data to provide accurate and reliable forecasts, enabling optimized production planning. This helps in two critical ways. 

First, it prevents the nightmare of running out of beer. This keeps sales teams happy, customers satisfied, and relationships with accounts and distributors strong. 

Secondly, it helps avoid the overproduction mess. Excess beer can clutter up the warehouse or even create a need for extra storage space and add more costs to your bottom line. Plus, by brewing excess beer, you run the risk of having your product go stale. This module, allows breweries to fine-tune their production levels, keep beer fresh, free up warehouse space, and avoid tying up cash in stale inventory.

Similar to MRP, having the proper forecasting can help make sure that you’re production is at the exact place it needs to be. In fact, the Demand Planner integrates with the Material Resource Planning (MRP) function for raw materials forecasting. That means that brewers can forecast their raw material purchasing needs up to a year in advance and close the loop on the brewing cycle.

Not only does the Demand Planning module work with the MRP module for raw materials, but now it will connect for packaging inventory too. This means that planned packaging runs based on the production forecast will automatically drive the brewery's forecasted purchasing needs for packaging materials like cans, labels, and kegs.

Beer30 for Inventory and Planning

Overall, Beer30 makes keeping track of inventory simple and lets you focus on making great beer. With awesome inventory management, stocktake, MRP,  and Demand Planning, Beer30 takes the guesswork out of your planning. 

Book a demo today to learn how these new features can help streamline production and sales at your brewery.

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